Technical writing is an essential aspect of every engineer’s career. It helps to document the process of design, manufacture and maintenance of engineering projects. Technical writing is not like writing an email. Instead, it requires attention to detail and the use of proper language, grammar, and vocabulary. Technical writing mistakes can cost companies billions in production errors, lawsuits, and missed deadlines. Below are the dos and don’ts of technical writing for engineers.
Dos of Technical Writing for Engineers
1. Know Your Audience
Understanding the audience is the first and most crucial aspect of technical writing. Engineers must identify the reader and tailor their writing to meet their needs. This way, they will ensure the writing is easy to comprehend, and the reader can use the information effectively.
2. Use Consistent Language and Terminology
Using content-specific language and unique terminology throughout the document is critical. The language should be consistent and clear, thereby avoiding any confusion. This helps the reader to better understand the information provided and ensures that the technical document is precise and accurate.
3. Use Appropriate Technical Format
Technical writing format is critical in presenting a concise and effective document. Technical documents should consist of an introduction, what the document covers, a main body and a conclusion. Clear headings and subheadings, tables, and diagrams should be used to enhance clarity and brevity.
4. Use Active Voice
Engineers should use an active voice when writing technical documents. Passive voice can be confusing and vague. For instance, “The control circuit was activated” is passive compared to “the operator activated the control circuit.” This is more direct and clear.
Don’ts of Technical Writing for Engineers
1. Avoid Ambiguous Language
Engineers should avoid ambiguous language when writing technical documents. They should use specific and clear language instead of jargon or abstractions, which can confuse the reader. Avoid using technical slang, acronyms or abbreviations that the reader may not be familiar with.
2. Avoid Using Colloquialism
Engineers should avoid colloquialism and informal language in technical writing. These can turn-off the reader and make the document seem unprofessional. Use of proper grammar, spelling and punctuation matters in technical writing.
3. Avoid Flowery Language
Engineers should avoid using flowery or redundant language in technical writing. Use simple, straightforward and efficient language to convey the message. Long sentences, footnotes, and digressions are some of the common mistakes that must be avoided.
4. Avoid Plagiarism
Copying and pasting sections from other technical documents can have costly consequences, produce legal disputes and may end careers. Engineers must avoid plagiarism at all costs. Proper citations and referencing should be utilized when necessary.
Conclusion
Technical writing is a complex process that requires attention to detail and professionalism. Proper language, grammar, vocabulary, and formatting are key elements of technical writing. Engineers must know their audience, use consistent language and terminology, and use appropriate technical format. Avoid ambiguous and informal language, flowery language and plagiarism in technical writing. These noted dos and don’ts will ensure that technical documents are precise, clear, and useful for the desired audience.
